Job Description

UK CI Underwriting Executive Assistant – Part/Time, Job-Share

Are you a skilled administrator who has experience working in a dynamic environment? We are looking for someone who is professional, organised and personable to provide executive assistance and support at 40% capacity / 2 days a week (job sharing) to the global leader within Commercial Insurance Underwriting team here at Zurich.

This is a great opportunity to work for one of the worlds leading insurers and aid the business globally. The administration you provide to the team is essential to its success so you will get a real sense of value in what is such an exciting, dynamic area of the business.

• You will support in managing the executive’s calendar to ensure relevancy of meetings with respect to strategy and current issues.

• Under direction, prioritise key information (e.g. email, written reports, proposals, presentations) to provide summaries and analysis for consideration.

• Provide meeting support including coordinating operational aspects of the Executive Leadership Meetings and weekly calls (e.g. calendar invites, room bookings, managing agendas, taking notes and following up actions coming out of them, designing and developing appropriate material/slide-ware (talking points, briefing, etc.) at regular and ad-hoc meetings, seminars, public events, etc.) and participating in meetings on the executive’s behalf and providing summaries and observations for consideration.

• You will perform moderate and confidential administration for Senior Management.

• Greet and direct internal and external customers to the appropriate person(s). Handle internal customer and employee enquiries. May refer more complex inquiries and/or complaints to appropriate personnel.

• Compose routine and non-routine correspondences from brief notes, oral or written instructions. Receive and manage incoming mail.

• You will control, coordinate, and maintain Senior Management; schedules and coordinates meetings, appointments and other activities. Follow-up work as needed.

• Maintain supplies, coordinates travel logistics using the online procurement tool.

• Prepare expense reports and handle payments for expense items.

• You may be asked to draft internal and external communications or to partner with other stakeholders to help develop and monitor quality of communications

• Participate in projects stemming from critical action points from executive meetings

• Coordinate budgetary & related activity to include budget submissions, and ongoing monitoring of expense reports, etc.

• 3 or more years of experience in Commercial Insurance is favourable
• Fluency in English, other European language is beneficial
• Effective communication skills and good customer service skills
• Ability to develop and maintain effective working relationships with multiple stakeholders from various cultural backgrounds
• Dynamic and accountable way of working with a mindset of thinking ahead
• Strong MS Office skills  
• Excellent time management
• Effective prioritisation of tasks and ability to navigate through large international organization and work across multiple time zones

The salary offered for this role is depending on experience, plus a generous benefits package including bonus, a defined contribution pension scheme and a brand new range of flexible benefits to suit your lifestyle. We are committed to continuous improvement and we offer access to a comprehensive range of training and development opportunities and will consider flexible working arrangements where possible.

You’ll feel the support of being part of a strong and stable company. A long-standing player in the insurance industry, we make every effort to address the career development needs and plans of our employees to ensure their success in the future.

Further information:

At Zurich, we aim to have a diverse mix of employees that reflects our customers and the communities in which we live and work. Zurich is a workplace that values different opinions, respects personal needs, and provides equal opportunities for all, regardless of age, gender, race, religion, disability, marital status, gender identity, pregnancy/maternity status and sexual orientation.  Our approach ensures that Zurich is a place that values different opinions, respects personal needs, and provides equal opportunities for all. We are committed to continuous improvement and we offer access to a comprehensive range of training and development opportunities. Zurich is passionate about supporting employees to help others by getting involved in volunteering, charitable and community activity through the Zurich Community Trust.