Executive Assistant I

Zurich is currently hiring an Executive Assistant I to join the Middle Markets team! As an Executive Assistant, you will be providing personal assistance and support for up to 8 members of Senior Management to be in various locations. This can include various business functions to include Marketing, Underwriting and others. You will be supporting the day-to-day activities of their Senior Management members and building trusting relationships with those leaders. This role requires in office presence at the Chicago, IL office 3 days per week. .   

Executive Assistant I are responsible for a variety of tasks:  

• Under general supervision, performs moderate and confidential administrative work for Senior Management.
• Organizes and prioritizes own assignments to ensure timely and accurate completion of work.
• Collaborates with teammates to ensure accurate and proactive approach to Senior Management needs
• Handles and coordinates calendar management, domestic travel, and expense reporting
• Runs multiple month end reports and distributes to appropriate team levels
• Greets and directs internal and external customers to the appropriate person(s). Handles internal customer and employee inquiries. May refer more complex inquiries and/or complaints to appropriate personnel.
• Answers and screens phone calls and responds to simple e-mails for Senior Management.
• Composes routine and non-routine correspondences from brief notes, oral or written instructions. Receives incoming mails and forwards to appropriate personnel to handle.
• Controls, coordinates, and maintains Senior Management, schedules and coordinates meetings, appointments, and other activities. Does follow-up work as needed.
• Supports Special Event Facilitation where appropriate,
• Coordinates large group meetings with conference room functionality where appropriate
• Maintains supplies, coordinates travel logistics using the corporate travel procurement tool.
• Prepares expense reports and handles payments for expense items.

Basic Qualifications:

• Bachelor’s Degree and No prior experience required in the Administrative area
  OR
• Associate Degree and No prior experience required in the Administrative area
  OR
• High School Diploma or Equivalent and 3 or more years of experience in the Administrative area
  AND
• Microsoft Office 365 experience
• Experience planning, organizing, and scheduling work

Preferred Qualifications:

• Knowledge of company operations, and organizational procedures
• Administrative experience in a multi-tasked, high-paced, confidential environment
• Ability to prioritize
• Ability to multi-task
• Strong verbal and written communication skills
• Experience with tools/systems such as Salesforce, Microsoft Excel & Powerpoint

As an insurance company, Zurich is subject to 18 U.S. Code § 1033.

As a condition of employment at Zurich, employees must adhere to any COVID-related health and safety protocols in place at that time (https://www.zurichna.com/careers/faq).

A future with Zurich. What can go right when you apply at Zurich?

Now is the time to move forward and make a difference. At Zurich, we want you to share your unique perspectives, experiences and ideas so we can grow and drive sustainable change together. As part of a leading global organization, Zurich North America has over 150 years of experience managing risk and supporting resilience. Today, Zurich North America is a leading provider of commercial property-casualty insurance solutions and a wide range of risk management products and services for businesses and individuals. We serve more than 25 industries, from agriculture to technology, and we insure 90% of the Fortune 500®. Our growth strategy is not limited to our business. As an employer, we strive to provide ongoing career development opportunities, and we foster an environment where voices are diverse, behaviors are inclusive, actions drive equity, and our people feel a sense of belonging. Be a part of the next evolution of the insurance industry. Join us in building a brighter future for our colleagues, our customers and the communities we serve. Zurich maintains a comprehensive employee benefits package for employees as well as eligible dependents and competitive compensation. Please click here to learn more.

As a global company, Zurich recognizes the diversity of our workforce as an asset. We recruit talented people from a variety of backgrounds with unique perspectives that are truly welcome here. Taken together, diversity and inclusion bring us closer to our common goal: exceeding our customers’ expectations. Zurich does not discriminate on the basis of age, race, ethnicity, color, religion, sex, sexual orientation, gender expression, national origin, disability, protected veteran status or any other legally protected status. EOE disability/vet 

Zurich does not accept unsolicited resumes from search firms or employment agencies. Any unsolicited resume will become the property of Zurich American Insurance. If you are a preferred vendor, please use our Recruiting Agency Portal for resume submission. 

Location(s): AM - Chicago
Remote Working: Hybrid
Schedule: Full Time
Employment Sponsorship Offered: No  
 
Linkedin Recruiter Tag: #LI-MM1