Team Assistant - Technology

A new transformational adventure awaits you…  

Our Technology team is critical to progressing Zurich towards being Australia’s leading Digital Insurer. The Technology strategy focuses on Strengthening Foundations through security, stability and scalability; it Builds for the Future through enabling agility, simplicity and efficiency, and it Enables the art of the possible through innovation, digitalization experience   

Let’s create a brighter future together, let’s make a difference   

A new opportunity has been created for a highly organized and proactive Team Assistant, reporting to the Chief Information Officer, Australia & New Zealand.  

The Team Assistant will be responsible to provide administrative, logistical, and team engagement and communication support to the Technology Leadership Team. The ideal candidate will play a key role in day-to-day operations of the team by managing schedules, coordinating meetings, preparing documents and financial workflows, managing internal team communications, and acting as a reliable point of contact for both internal and external stakeholders. 

You will be responsible for the following:  

• Manage calendar(s), scheduling appointments, meetings, and conferences. 

• Provide administrative and operational support to CIO and specific members of the Technology Leadership Team (TLT) who are direct reports to the CIO and their respective teams. 

• Organize and prepare materials for meetings, including agendas, presentations, and reports. 

• Manage the daily administration requirements and ensure effective diary co-ordination for the TLT and where necessary, the managers reporting to them. 

• Liaise with internal and external stakeholders to manage supported TLT member calendars, meetings and events. 

• Arranging meetings and other team events which may include attending such meetings and taking meeting minutes. 

• Assist in data collection and preparation of reports and presentations as necessary. 

• Update organisational charts on a periodic basis, and if required undertake monthly reporting activities. 

• Coordinate with IT Helpdesk, P&C and other service providers to ensure all system requirements are in place and process administration needs / new starter requests for the TLT teams where required. 

• Organize Technology wide events and engagement activities, including townhalls, inspo sessions, showcase sessions, big room planning, celebrations etc 

• Manage internal communications across technology teams using various channels, Process, produce or assist in production of general correspondence, announcements, townhall and other presentations, newsletters, reports etc, on behalf of the TLT.  

Important to your success - Unlock your potential 

• Multiple years experience in secretarial/team assistant role. 

• Proven examples of organizational and multitasking abilities 

• Able to manage priorities and conflicting issues in a professional manner. 

• Able to build strong, open and collaborative working relationships. 

• Able to use initiative. Be proactive by taking action and being persistent in addressing issues. 

• Experience in administration in a fast paced environment. 

• Proficient in Microsoft Office Programs. 

• Competencies 

• Focuses on customer. 

• Build relationships. 

• Deliver results. 

• Exercise sound judgment  

 Belong. Zurich is here to support you  

There are so many reasons why Zurich is a great place to be and the right choice for you, but here are just a few. 

• 5 weeks leave per year for permanent staff through our Z leave initiative, as well as 15 days personal/carer’s leave (as we empower our people to manage their own wellbeing), plus access to Family Care (parental leave) 

• Hybrid working arrangement - office 3 days and WFH 2 days p/w standard for FT employees 

• Access programs to stay healthy and feel healthier along with receiving a AUD$500 wellbeing payment per year, plus a AUD$295 new starter e-voucher for your WFH set up (flex work - hybrid working), and other great benefits through our Shine portal 

• Grow, and thrive in your career (we support and encourage it) with award winning training programs. As our strength is our people and we value your individuality 

• Work with global, diverse, and inclusive teams; Explore your passions, fuel innovation, drive equity, collaborate and make a positive difference beyond your role 

• Global mobility opportunities across more than 200 countries worldwide 

• Volunteer and work in our state-of-the-art Green Star rated offices (when you are in the office) and dress for your day 

• We plant a tree for every new employee  

• Not to mention our various employer of choice awards/memberships – WGEA; Family Inclusive workplace; Silver AWEI employer, Pride in diversity… to name a few.  

We could go on, but the main point is that Zurich is a great place to be, where you can truly belong, be yourself, have work/life balance, and thrive in a supportive environment.  

Zurich is an equal opportunity employer.  We are committed to ensuring that our recruitment process is fair and accessible for all candidates. If you require any special accommodations to participate in our recruitment process, we encourage you to please let us know at the time of your application.   

So, if you want to come on an adventure that will build a brighter future together, and feel a sense of togetherness, then please apply today to start your adventure!