Executive Assistant I, Customer Office

Zurich is currently hiring an Executive Assistant to join the Customer Office team! As an Executive Assistant, you will be providing personal assistance and support to the Distributions Operations and Analytics Leader and team, as well as Broker Relationship leaders.  In this role, you will spend your time providing administrative support to your leaders as well as supporting the Operations and Analytics team through calendaring, projects, travel management, expense management, event planning and cross-functional responsibilities. This is a hybrid role and you will need to report to the Schaumburg, Zurich North America Headquarters possibly 2 days per week. 

Executive Assistant is responsible for a variety of tasks:

• Under general supervision, performs moderate and confidential administrative work for Senior Management.
• Calendar, travel, and expense management in this role.
• Experience, knowledge and comfort level with time zones and scheduling.
• Ability to pivot with tasks when needed for quick turnaround.
• Proficient with Microsoft Office and Microsoft’s suite of platforms. 
• Organizes and prioritizes own assignments to ensure timely and accurate completion of work.
• Greets and directs internal and external visitors to the appropriate person(s).
• Handles internal colleague and employee inquiries regarding calendar availability.
• Maintains proactive response to meeting invitations, scheduling, and coordinating meetings, appointments, and other activities. Does follow-up work as needed.
• Assists with oversight and inventory of necessary office supplies and equipment needs.
• Coordinates travel logistics using the Egencia procurement tool and expenses using Coupa.

Basic Qualifications:

Executive Assistant I

• Bachelor’s Degree and No prior experience required in the administrative area
  OR
• Associate Degree and No prior experience required in the administrative area
  OR
• High School Diploma or Equivalent and 3 or more years of experience in the administrative area
  AND
• Microsoft Office 365 experience
• Experience planning, organizing and scheduling work 

Preferred Qualifications:

• Can work independently
• Distribution experience preferred
• Knowledge of company operations, and organizational awareness
• 5 or more years of administrative experience in a multi-tasked, high-paced, confidential environment
• Ability to prioritize
• Ability to multi-task
• Strong verbal and written communication skills
• Technology savvy
• Professional demeanor
• Experience with travel expenses and expense reporting

As an insurance company, Zurich is subject to 18 U.S. Code § 1033.

As a condition of employment at Zurich, employees must adhere to any COVID-related health and safety protocols in place at that time (https://www.zurichna.com/careers/faq).

A future with Zurich. What can go right when you apply at Zurich?

Now is the time to move forward and make a difference. At Zurich, we want you to share your unique perspectives, experiences and ideas so we can grow and drive sustainable change together. As part of a leading global organization, Zurich North America has over 150 years of experience managing risk and supporting resilience. Today, Zurich North America is a leading provider of commercial property-casualty insurance solutions and a wide range of risk management products and services for businesses and individuals. We serve more than 25 industries, from agriculture to technology, and we insure 90% of the Fortune 500®. Our growth strategy is not limited to our business. As an employer, we strive to provide ongoing career development opportunities, and we foster an environment where voices are diverse, behaviors are inclusive, actions drive equity, and our people feel a sense of belonging. Be a part of the next evolution of the insurance industry. Join us in building a brighter future for our colleagues, our customers and the communities we serve. Zurich maintains a comprehensive employee benefits package for employees as well as eligible dependents and competitive compensation. Please click here to learn more.

As a global company, Zurich recognizes the diversity of our workforce as an asset. We recruit talented people from a variety of backgrounds with unique perspectives that are truly welcome here. Taken together, diversity and inclusion bring us closer to our common goal: exceeding our customers’ expectations. Zurich does not discriminate on the basis of age, race, ethnicity, color, religion, sex, sexual orientation, gender expression, national origin, disability, protected veteran status or any other legally protected status. EOE disability/vet 

Zurich does not accept unsolicited resumes from search firms or employment agencies. Any unsolicited resume will become the property of Zurich American Insurance. If you are a preferred vendor, please use our Recruiting Agency Portal for resume submission. 

Location(s): AM - Schaumburg
Remote Working: Hybrid
Schedule: Full Time
Employment Sponsorship Offered: No  
 
Linkedin Recruiter Tag: #LI-MM1