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Executive Assistant I



Zurich is currently hiring an Executive Assistant! As an Executive Assistant, you will be providing personal assistance and support to five executive leaders within the Technical Underwriting service unit.  In this role, you will spend your time providing administrative support to your leaders as well as supporting the TUW service unit through projects and cross-functional responsibilities.

Executive Assistant is responsible for a variety of tasks:

Under general supervision, performs moderate and confidential administrative work for Senior Management including presentations.

  • Proficient with Microsoft Office and desktop publishing software; ability to design and edit graphic presentations and materials as this role includes project-based work. 

  • Organizes and prioritizes own assignments to ensure timely and accurate completion of work.

  • For select high profile meetings, creates agenda, documents attendance, and completes official minutes for distribution, including takeaways and owners.

  • Greets and directs internal and external visitors to the appropriate person(s). Handles internal customer and employee inquiries.

  • Create organizational charts and distribution lists

  • Composes routine and non-routine correspondences from brief notes, oral or written instructions. Receives incoming mails and forwards to appropriate personnel to handle.

  • Controls, coordinates, and maintains Senior Management including proactive respond to meeting invitations, scheduling and coordinating meetings, appointments, and other activities. Does follow-up work as needed.

  • Assists with procurement of necessary office supplies and equipment, coordinates travel logistics using the Egencia procurement tool.

  • Proactively prepares expense reports and handles payments for expense items.


Basic Qualifications

  • Bachelor’s Degree and No prior experience required in the Administrative area

  • Associate Degree and No prior experience required in the Administrative area

  • High School Diploma or Equivalent and 3 or more years of experience in the Administrative area

  • Microsoft Office 365 experience

  • Experience planning, organizing and scheduling work

Preferred Qualifications:

  • Can work independently

  • Knowledge of company operations, and organizational procedures

  • Administrative experience in a multi-tasked, high-paced, confidential environment

  • Ability to prioritize

  • Ability to multi-task

  • Strong verbal and written communication skills

A future with Zurich

Now is the time to move forward and make a difference. At Zurich, we want you to share your unique perspectives, experiences and ideas so we can grow and drive sustainable change together. As part of a leading global organization, Zurich North America has over 148 years of experience managing risk and supporting resilience. Today, Zurich North America is a leading provider of commercial property-casualty insurance solutions and a wide range of risk management products and services for businesses and individuals. We serve more than 25 industries, from agriculture to technology, and we insure 90% of the Fortune 500®. Our growth strategy is not limited to our business. As an employer, we strive to provide ongoing career development opportunities, and we foster an environment where voices are diverse, behaviors are inclusive, actions drive equity, and our people feel a sense of belonging. Be a part of the next evolution of the insurance industry. Join us in building a brighter future for our colleagues, our customers and the communities we serve. Zurich maintains a comprehensive employee benefits package for employees as well as eligible dependents and competitive compensation. Please click here to learn more.


As a global company, Zurich recognizes the diversity of our workforce as an asset. We recruit talented people from a variety of backgrounds with unique perspectives that are truly welcome here. Taken together, diversity and inclusion bring us closer to our common goal: exceeding our customers’ expectations. Zurich does not discriminate on the basis of age, race, ethnicity, color, religion, sex, sexual orientation, gender expression, national origin, disability, protected veteran status or any other legally protected status. EOE disability/vet 


Zurich does not accept unsolicited resumes from search firms or employment agencies. Any unsolicited resume will become the property of Zurich American Insurance. If you are a preferred vendor, please use our Recruiting Agency Portal for resume submission. 


Location(s): AM - Schaumburg

Remote Working: No

Schedule: Full Time


Linkedin Recruiter Tag: #LI-MM1 

Nearest Major Market: Chicago

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